How do I register an employment contract step by step in REGES-ONLINE?
Quick answer
- Log in to REGES-ONLINE with the digital certificate of the employer or authorised agent.
- Open the Contracts menu and choose the option to register a new contract.
- Select the contract type (fixed/indefinite), duration, salary and working hours.
- Fill in the employee's data and check the required fields before submission.
- Submit the contract at the latest the day before work starts.
What the law says
- Registration is done exclusively online, in the reges.inspectiamuncii.ro platform.
- An employer-activated account and access granted to the operating person (authorised agent) are required.
- Submission requires a qualified electronic signature, as set out in the registry legislation.
- The contract must be submitted at least one working day before work begins.
Practical examples
- Example: for an indefinite full-time contract, you choose 'indefinite', '8 hours' and enter the base salary.
- Example: for a part-time contract you choose the relevant working hours (e.g. 4 hours) and the matching salary.
- Example: if the company delegated an accountant, they log in with their own access and operate on behalf of the employer.
Common mistakes
- Starting to operate before the employer has activated the account and granted the necessary access.
- Wrongly selecting the contract type or the working hours.
- Submitting without checking the required fields, which leads to the registration being rejected.
- Leaving registration to the last minute, risking missing the deadline.
How 4softhr helps
- 4softhr prepares all contract data (type, duration, salary, working hours) in the format required for submission.
- It generates the contract and addenda and keeps a clear record per employee.
- It validates incomplete or inconsistent data early, before REGES rejects it.
- It sends reminders for the submission deadline day of each new contract.