What is a payslip and is it mandatory?
Quick answer
- 1. A payslip is the individual document detailing each employee's salary.
- 2. It contains gross salary, withholdings (CAS, CASS, tax), bonuses, deductions and net pay.
- 3. The employer must give it to the employee every month.
- 4. It can be delivered on paper or electronically.
- 5. It is generated from the payroll register of that month.
What the law says
- The employer must inform the employee monthly about the components of the salary.
- The payslip details gross, withholdings, bonuses, deductions and net.
- Delivery may also be electronic, if the employee has access.
- The payslip data must match the payroll register and D112.
- Failing to inform the employee can be penalized as a violation.
Practical examples
- Example: the March payslip of an employee on 5,000 lei gross shows ~1,750 lei withholdings and ~2,950 lei net.
- Example: a night or weekend bonus appears separately on the payslip, added to the gross.
- Example: a company sends payslips electronically, each employee receiving only their own document.
Common mistakes
- Not delivering the payslip at all, though monthly information is mandatory.
- Sending a payslip with figures that do not match the payroll register or D112.
- Exposing all employees' salary data instead of individual documents.
- Confusing the payslip (individual) with the payroll register (the full list).
How 4softhr helps
- 4softhr generates clear individual payslips, with gross, withholdings, bonuses, deductions and net separated.
- It prepares the pre-payroll data (days, absences, bonuses) consistent with the payslip.
- It allows electronic distribution of payslips, each employee seeing only their own document.
- It keeps a history of payslips, useful for reconciliation with the payroll register.
- It integrates with 4conta from the 4b2b ecosystem to keep payslips aligned with the tax calculation and D112.