How do I create a REGES-ONLINE account as an employer with a digital signature?

Quick answer

The REGES-ONLINE account is created at reges.inspectiamuncii.ro by the employer's legal representative.
The legal representative logs in with a qualified digital certificate (electronic signature).
The account must be activated with the digital certificate before any data can be submitted.
After activation, the employer can delegate access to an authorised agent — an HR employee or an external provider.
The agent operates on behalf of the employer, but legal liability remains the employer's.

Registration in REGES-ONLINE is done exclusively online, on the reges.inspectiamuncii.ro platform.
Creating and activating the account requires the legal representative's qualified digital certificate.
The Labour Code (Law 53/2003) and registry legislation set out the employer's obligation to hold an account.
Access can be delegated to an authorised agent (employee or provider) by granting rights in the platform.
Data is submitted with a qualified electronic signature, as set out in the registry legislation.

Example: an LLC administrator obtains a qualified digital certificate and activates the company account in REGES.
Example: after activation, the administrator grants access to the HR specialist to run the daily submissions.
Example: a small firm delegates access to the accounting firm, which operates on behalf of the employer.
Example: when the administrator changes, the new legal representative reactivates access with their own certificate.

Trying to create an account without a valid qualified digital certificate of the legal representative.
Confusing a simple electronic signature with the qualified certificate required at activation.
Granting access to an agent without monitoring whether submissions are made on time.
Failing to update the legal representative in the account after the company's administrator changes.

4softhr keeps a digital record of contracts, ready to be prepared for REGES submission.
It centralises employee documents per file so the authorised operator has them at hand.
It sends deadline alerts so submissions through the REGES account are never late.
It tracks who is authorised to operate and what has been prepared for submission.
It reduces errors by validating contract fields before they are submitted from the employer's account.