Quick answer
- Failing to submit a contract in REGES on time is fined 3,000–8,000 lei per contract.
- Allowing a person to work without a registered contract is fined 15,000–20,000 lei per person.
- Responsibility for correct and timely submission lies with the employer, not the external provider.
- Fines accumulate for each contract and each person not in order.
- Beyond the fine, the employer may be required to remedy the situation immediately.
What the law says
- Not registering or late-registering a contract in REGES: fine of 3,000–8,000 lei per contract.
- Allowing work without a registered individual employment contract: fine of 15,000–20,000 lei per person.
- Sanctions are set out in the Labour Code (Law 53/2003) and the employee registry legislation.
- Administrative liability falls on the employer, regardless of who technically performs the submission.
Practical examples
- Example: three contracts not submitted on time can mean a cumulative fine between 9,000 and 24,000 lei.
- Example: two people found working without a registered contract can trigger a 30,000–40,000 lei fine.
- Example: even if the company outsourced payroll, the fine for the delay is applied to the employer.
Common mistakes
- Assuming liability passes to the accountant or payroll firm once you grant them access.
- Letting the employee start work before the contract is registered, which triggers the maximum fine.
- Ignoring deadlines for submitting changes, sanctioned the same as non-registration.
- Not reconciling the number of contracts in REGES with the actual number of active employees.
How 4softhr helps
- 4softhr prevents fines through deadline alerts for every new contract and change.
- It reconciles the number of active employees with registered contracts and flags discrepancies.
- It keeps proof of when each contract was prepared for submission.
- It centralises addenda so changes are not left unsubmitted within 20 days.
- It reduces the risk of 'work without a contract' by blocking onboarding without a prepared contract.
