Quick answer
- An online time-tracking app replaces the paper attendance register with digital records.
- The app logs the start time and end time of each employee's schedule.
- It automatically computes hours worked, overtime and the related premiums.
- The digital record is valid at an ITM inspection if it keeps the data per Art. 119.
- Online time tracking also works for telework, hybrid work and field teams.
What the law says
- Art. 119 Labour Code: the employer keeps a record of the hours worked by each employee.
- The record must include the start time and the end time of the schedule.
- The timesheet is made available to ITM inspectors on inspection, whether on paper or digital.
- The electronic form of the record is accepted, as long as the data is complete and kept.
- Failure to keep working-hour records is an offence punishable by a fine.
Practical examples
- Example: a company with a field team uses online time tracking from a phone, instead of the paper register.
- Example: at an ITM inspection, the timesheet report is exported from the app and presented on the spot.
- Example: the app automatically logs hours from 09:00 to 18:00 and computes overtime past 17:00.
- Example: a teleworking employee clocks the start and end of the day directly in the app.
Common mistakes
- Dropping the paper register without keeping start and end times in the app.
- Using an app that does not export clear reports for an ITM inspection.
- No time tracking for teleworking staff, even though the recording obligation remains.
- Filling in the timesheet manually and retroactively instead of recording in real time.
How 4softhr helps
- 4softhr is an online time-tracking app with start and end times for each employee, day by day.
- It automatically computes hours worked, lateness, overtime and premiums, with no manual calculation.
- It works for office, field, telework and hybrid work, from a phone or computer.
- It exports time-tracking reports compliant with Art. 119, ready to present at an ITM inspection.
- It integrates time tracking with payroll, leave and REGES/Revisal in the 4b2b ecosystem.
