HR software — frequently asked questions

Just your list of employees and current contracts. We import records from an Excel file or directly from BambooHR/Personio, set up time tracking and the org chart, and our team guides you through the entire onboarding.

No. The subscription includes time tracking, leave, Revisal, AI recruiting, reviews and org chart with no per-employee fee — unlike BambooHR, Personio or Factorial, which charge per seat.

Yes, at any time. The remaining value of your current subscription is automatically credited toward the new plan, prorated by days.

Yes. A self-service portal lets employees clock in, submit leave requests, see their day balance and their own documents. HR and managers approve in one click, with separate roles and full history.

You manage them all from a single centralised account, with separate teams and roles per company. Employee data stays isolated between companies.

Card (Visa, Mastercard) or bank transfer against a pro-forma invoice. Choose monthly or annual billing (annual gets a discount). Auto-renewal keeps services uninterrupted.

Employees clock in from browser or mobile, including check-in/check-out and per-project tracking. The platform computes hours worked, overtime and day balances automatically, ready to export to payroll.

The employee submits a request from the portal, the manager approves in one click, and the day balance updates automatically. A shared calendar shows who is on leave so you avoid overlaps in the team.

Yes. Individual employment contracts, addenda and data changes are prepared in-app and transmitted to REGES-ONLINE, kept in sync with each employee’s record.

Yes. At month-end, time tracking, overtime and absences export to Excel or directly to accounting/payroll — no manual re-entry of data.

Yes. Within the 4b2b ecosystem, payroll costs and time tracking can flow automatically into accounting (4conta) and projects (4myprojects), without moving files between apps.

Yes. Configure holiday, sick, unpaid or custom leave types, with accrual rules, caps and multi-level approval flows tailored to your company policy.

The AI reads and scores CVs against the role’s criteria, ranks candidates by fit and keeps the whole hiring pipeline in one place, from application to hire.

Yes. Set objectives, run periodic reviews and 360° feedback, with full history per employee — no separate forms or spreadsheets.

Yes. The visual org chart reflects team structure and reporting lines and updates automatically when you add, move or deactivate an employee.

Data stays in the European Union, GDPR-compliant, on our own infrastructure (Hetzner, Helsinki datacenter), with role-based access, encryption and a full change history.

Migration is assisted by our team: we import employees, contracts, leave balances and the org chart from an export or directly from your current platform, with no disruption to your operations.

Yes. Affiliate programme with a unique referral code. You earn recurring monthly commissions (15% of the invitee’s subscription, for the subscription lifetime) for every new customer who picks 4softhr on your recommendation.