What documents must an employee's personnel file contain?

Quick answer

The personnel file contains the individual employment contract (CIM) and all addenda.
It contains the job description, identity and education documents, and the medical fitness certificate.
It includes the employee's declarations, performance evaluations and other relevant documents.
The employer must draw up, keep and update the file for every employee.
The file must be presented to labour inspectors at a check, on request.

The Labour Code (Law 53/2003) requires the employer to draw up each employee's personnel file.
GD 905/2017 details the documents and the obligation to present them at a check.
The file includes the contract, addenda, job description and identity and education documents.
The medical fitness certificate is mandatory before work begins.
The employer must issue, on request, copies of the documents in the file.

Example: at hiring, the file includes a copy of the ID, the diploma and the medical fitness certificate.
Example: on a promotion, the addendum and the updated job description are added to the file.
Example: at a labour inspectorate check, the employer presents the complete file of the checked employee.
Example: an annual performance evaluation is archived in the employee's personnel file.

4softhr keeps a complete digital file per employee, with the contract, addenda and job description.
It stores identity, education documents and the medical fitness certificate in one place.
It flags missing or expired documents (such as the medical certificate) through alerts.
It keeps evaluations and declarations, ready to present at a labour inspectorate check.
It allows quick generation of copies of documents requested by the employee or inspectors.