What online time-tracking app can I use for employees?

Quick answer

  1. An online time-tracking app replaces the paper attendance register with digital records.
  2. The app logs the start time and end time of each employee's schedule.
  3. It automatically computes hours worked, overtime and the related premiums.
  4. The digital record is valid at an ITM inspection if it keeps the data per Art. 119.
  5. Online time tracking also works for telework, hybrid work and field teams.

What the law says

  • Art. 119 Labour Code: the employer keeps a record of the hours worked by each employee.
  • The record must include the start time and the end time of the schedule.
  • The timesheet is made available to ITM inspectors on inspection, whether on paper or digital.
  • The electronic form of the record is accepted, as long as the data is complete and kept.
  • Failure to keep working-hour records is an offence punishable by a fine.

Practical examples

  • Example: a company with a field team uses online time tracking from a phone, instead of the paper register.
  • Example: at an ITM inspection, the timesheet report is exported from the app and presented on the spot.
  • Example: the app automatically logs hours from 09:00 to 18:00 and computes overtime past 17:00.
  • Example: a teleworking employee clocks the start and end of the day directly in the app.

Common mistakes

  • Dropping the paper register without keeping start and end times in the app.
  • Using an app that does not export clear reports for an ITM inspection.
  • No time tracking for teleworking staff, even though the recording obligation remains.
  • Filling in the timesheet manually and retroactively instead of recording in real time.

How 4softhr helps

  • 4softhr is an online time-tracking app with start and end times for each employee, day by day.
  • It automatically computes hours worked, lateness, overtime and premiums, with no manual calculation.
  • It works for office, field, telework and hybrid work, from a phone or computer.
  • It exports time-tracking reports compliant with Art. 119, ready to present at an ITM inspection.
  • It integrates time tracking with payroll, leave and REGES/Revisal in the 4b2b ecosystem.
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