A fifteen-person company has no HR department: staff administration falls to the founder, the office manager or someone who already has another role. The legal obligations, however, are the same as for a large company — working-time records, complete employee files, filings on time. A spreadsheet works until the first inspection or the first dispute with an employee, at which point it becomes clear there is no history.
In a firm of a few people, staff administration falls to the founder or to someone who already has another job. Employees handle their own time and requests, and the rest happens automatically. Configured for working-time rules in Romania and for reporting to Inspecția Muncii.
Requests arrive in a single flow, with the remaining balance calculated automatically and visibility over who else is away in the same period — not scattered across chat threads. Configured for working-time rules in Romania and for reporting to Inspecția Muncii.
At month end, attendance, absences and premiums export in the format your accountant or outsourced payroll provider expects, with nothing retyped by hand. Configured for working-time rules in Romania and for reporting to Inspecția Muncii.
Contracts, amendments, job descriptions and identity documents sit structured in each employee's file, ready for an inspection without digging through binders. Configured for working-time rules in Romania and for reporting to Inspecția Muncii.
Filing deadlines, fixed-term contracts approaching their end, documents missing from a file — all surface as an alert before they become a problem. Configured for working-time rules in Romania and for reporting to Inspecția Muncii.
Yes. The employer is required to keep a record of the hours worked each day by each employee, showing start and end times, and to produce that record on request. The obligation does not depend on headcount.
Documents underpinning the calculation of pay and the employee's personal file must be retained for the periods set by the applicable legislation, and the employer must issue documents evidencing service on request. A structured digital archive is the difference between answering in minutes and searching through binders.
Requests arrive in a single flow, with the remaining balance calculated automatically from service and days already taken. The approver sees who else is away in the same period before responding, and the decision is recorded — which removes the situation where an approval given in a chat thread can no longer be evidenced.
4softhr moves to employees what they can do themselves — recording time, submitting requests, updating personal details — and automates the rest: leave balances, alerts for expiring documents and filings on time. What is left to do manually comes down to approvals, and the monthly export goes to the accountant in the format they expect.
