Leave requests and time records in 4softhr
Enter leave for an employee, let an authorised user approve it and see who is away in a timeline, a calendar or a table. A separate time view shows clock-in and clock-out entries by month.
How leave requests work
A request is entered for an employee with its dates. An authorised user then approves it, rejects it or cancels it, and the request keeps that status.
Days are counted Monday to Friday. A request that overlaps another one for the same employee is refused, so the same days cannot be approved twice.
A balance is optional. Where one has been set up, the approved days are deducted from it for the calendar year of the leave. Where none exists, the approved days are simply recorded and nothing is deducted.
Entitlements are yours to define. You decide how many days each employee has and you enter the starting balance.
Leave views
The same requests can be read in three ways, depending on the question you are asking.
- Timeline: leave laid out across the dates, so overlaps and gaps are easy to see.
- Calendar: leave placed on the days of the month, useful before you approve more requests.
- Table: a list of requests with their status, useful to find what still needs a decision.
Time records and where entries come from
The time view lists clock-in and clock-out entries by month. Choose a month to read its entries, and the view estimates hours by pairing clock-in and clock-out entries.
4softhr itself has no clock-in screen. Entries are recorded through MyStaff, the timekeeping product in the same ecosystem, or sent through the API. You can use 4softhr without MyStaff, but the time view then stays empty until entries arrive.
Hours are an estimate drawn from the entries. Check them against your own records before you use them for any decision.
What it does not do
- It does not subtract public holidays automatically.
- It does not accrue or carry over leave by itself.
- It does not plan shifts or rosters.
- It does not send leave or hours to the payroll run, which works from the gross salaries you enter.
Getting started
Add your employees first, then set the opening balances where you want them tracked. Enter the first leave request, approve it and open the calendar to see how it looks.
Every plan starts with a 12-month free trial and needs no card, so you can test the whole flow with real data before deciding.
Frequently asked questions
Who can approve leave?
Authorised users. Access depends on the permissions given to each user, so you decide who may approve, reject or cancel requests.
Are public holidays excluded from the count?
No. Days are counted Monday to Friday and public holidays are not subtracted automatically.
Can employees clock in inside 4softhr?
No. The time view shows entries recorded through MyStaff or the API. 4softhr has no clock-in screen of its own.
Does leave carry over to the next year?
Not automatically. Balances are deducted per calendar year where you have set one up, and any carry-over is yours to enter.